A private capital firm

Capital Manager

The system that carries an investor from a first introduction all the way to a funded account — and keeps the money moving after.

admin.example.com

The cockpit

Where the team works. Contacts, contracts, wires, payouts — every internal action lives here.

portal.example.com

The portal

What the investor sees. They sign, view their documents, and track their account — nothing more.

Who uses it

Three roles, one platform

Everyone sees the same data — the platform just shows each person the slice they act on.

Admin · Leadership

Managing Partner · Compliance · Operations

The top of the firm — the full picture and the controls. AUM, concentration, who needs attention, and the power to act on it.

Employee · Operators

The operator · more to come

The hands-on, day-to-day seat. No dedicated hires yet — one operator covers it for now, with room to grow the bench as the firm scales.

Sales Rep · Relationships

Reps

A focused workspace: their prospects, their intake forms, their deals — and nothing they shouldn't touch.

Onboarding · the core workflow

Prospect → Invested

From the first request for access to a funded account — rep to compliance to investor to managing partner, gated at every step, with no orphaned records. The whole flow lives inside the Onboarding tab.

★ A private capital firm FirmStrategiesLeadershipClient Portal ↗

— Private capital partners

Disciplined capital. Deployed with conviction.

A private investment firm structuring high-quality opportunities for qualified investors — grounded in a quarter-century of capital-markets experience.

Request accessClient Portal →

The front door

Getting in is by introduction

Request access

A prospect asks to be let in on the storefront and names who referred them.

Admin approves

An admin checks the request and the referee, then approves it.

Create account

They're invited to set up an account and self-attest as an accredited investor.

View pitch material

The account is the only way to see the firm's pitch material — every view logged and watermarked.

Two ways in: most come by introduction through the storefront, or a rep can start a prospect directly.

Then the rep seals the deal

01 RE
The Rep Owns the relationship

Opens Onboarding · Start an intake. The picker decides the form — full Client Information Sheet for a new investor, short New Order Worksheet for an existing contact adding a position.

Who is this investment for?
New investor Never signed up. Full intake — creates their contact, portal login & account. → Client Information Sheet
Existing contact A prospect or investor already in the book — find them by name. → New Order Worksheet
Long form · Client Information Sheet
Investment amount$200,000
ProductFund-PRV-001
Referring partnerRep 01
Name · address · DOBrequired
Profession · income · net worthrequired
SSN/EIN · wire · bankrequired
AccreditationSelf-attested
Short form · New Order Worksheet
Investment amount$150,000
Existing contactInvestor 07
IRA / Corp / Trust nameindv.
Wire routingsame as previous
Bank accountsame as previous

Submitting routes it straight to Compliance — even if fields are missing

02 CO
Compliance The only role that can release a contract

Gets the rep's submission as an email + in-app alert. Reviews the intake — missing fields are flagged — then either releases the DocuSign envelope or holds it for the rep to complete first.

Review intake · Investor 01
New intake from Rep 01 · email + in-app alert
ProductFund-PRV-001
Investment$250,000
Account typeIndividual
Profession— missing
Income / net worth— missing
Submitted with 5 fields missing (profession, annual income, net worth, SSN/EIN, banking). Release anyway, or hold for the rep to complete — your call.
Only the Compliance role can release a contract

Released → DocuSign envelope goes to the investor

03 IN
The Investor Signs in DocuSign

Opens the envelope and signs. Status syncs back the moment they do — nobody has to ask "did they sign yet?"

DocuSign · Subscription Agreement

Investor 01

Signed · synced to the team

The Managing Partner gets an email and a notification — their turn

04 MP
Managing Partner Signs for the firm

Countersigns the agreement. Both signature fields are now executed — and the platform takes it from there.

Countersign · Subscription Agreement
InvestorSigned
The firmAwaiting Managing Partner
The investor automatically receives the fully executed agreement — both signatures — together with wiring instructions.
05 MP
Managing Partner Confirms the money

The wire lands. Todd confirms it was received and enters the wire date — the single action that creates the account and flips the contact to Invested. No wire, no account, no orphaned records.

Confirm wire & create account
SentSignedCountersignedWireInvested
Wire received$200,000
Wire dateJun 6, 2026

Notifies Compliance · Operations · the rep — and writes an audit-log entry.

Account created · contact is now Invested

Everyone stays in the loop

Every gate fires alerts — compliance on intake, the managing partner on signature, the whole team on funding. Nothing moves silently.

After funding

The managing partner runs the monthly batch payouts

Once investors are funded, the relationship becomes recurring. Every month the managing partner runs the payout batch — the platform groups everyone due, calculates each amount, and records the run so reconciliation is one number, not a spreadsheet hunt.

June payout batch
Investors in batch94
Total to pay$1,680,000 YTD
Reconciled94 / 95

Pulse

The firm's heartbeat

Every login, document view, and new position lands here — so the team knows who's warm, who's grown, and who's gone quiet.

Everyone has an assigned referrer

The firm grows by introduction, so every contact is tied to the person who brought them in. Admins can view the entire book through any one rep — exactly who each relationship came from, and what it's worth.

All referrers
Rep 01 42 Rep 02 31 Rep 03 14 Rep 04 8 Rep 05 3 Unassigned 3
ContactValueTrendLast activity
02
Investor 02Referred by Rep 01
$00 accounts
Viewed Operating Agreement · today
03
Investor 03TopReferred by Rep 03
$3.50M1 account · Trust
Logged in · 1mo ago
04
Investor 04TopReferred by Rep 01
$2.10M3 accounts
Logged in · 1w ago
05
Investor 05TopReferred by Rep 01
$1.75M2 accounts
No portal activity yet
06
Investor 06Referred by Rep 02
$420K2 accounts · Trad IRA
Logged in · today

Positions over time

Investor 04

Top relationship
$400K $1.20M $2.10M Trad IRA Mar 2024 Trust Oct 2024 Individual Mar 2025

Each step is a new account funding. The same shape drives the mini-trend next to every contact above.

Inside a contact

Everything about one person, on one page

Open anyone and the whole relationship is in front of you — status, accounts, accreditation, the documents they've touched, and every action the team can take.

07
Investor 07
Referred by Rep 01 Invested 1 account · $250K
Last signed in 4 days ago · 0 documents viewed this month
Account status
AccountExists · investor
Email confirmedYes
Last signed inJun 4, 2026
Invite sourceManager invite
Account stateActive
Accreditation
StatusAccredited
MethodPortal self-attestation
SinceJun 2, 2026
Accounts
Individual10.5% Fixed-Income Note
$250KActive
Quick actions
Recent activity
  • Signed in to the portal4d ago · 12:46 AM
  • Verified as accredited6d ago · self-attestation
  • Assigned to operator12d ago
  • Viewed pitch material12d ago · logged & watermarked

The other side of the glass

What the investor sees on login

From the contact page, the team can open an investor's portal read-only — the exact view the investor gets — to confirm what's exposed before anything ships.

Viewing as Investor 07 (investor) · read-only Close preview

Client portal · Tuesday, June 9

Welcome back.

Your $250,000 with the firm is in its fourth month. Your next monthly distribution is expected in 22 days.

Principal invested$250,0001 account · Individual · Fixed-Income Note
Lifetime earned$8,750Across 4 payments since Feb 2026
Annualized return10.5%Contracted through Feb 2030
Self-attested accredited investor — update your status anytime if it changes.
IndividualActive

10.5% Fixed-Income Note

$250,000
Rate10.5% annualized
Term48 months · monthly
StartedFeb 1, 2026
MaturesFeb 1, 2030
Next distribution July 1 $2,188.00 in 22 days
New since your last visit
Fund LLC — Operating AgreementView only · watermarked

The read-only preview is the safety check: confirm exactly what an investor can see — never other clients, the pipeline, or the firm's numbers.

The audit trail

Every touch, on the record

Three layers of the same trail: what happened to a document, what a person did, and the full life of a relationship — from self-attestation to invested and beyond.

Per document

Operating Agreement.pdf

  • Investor 12 viewed · first viewToday · 9:12 AM · watermarked
  • Operations viewedToday · 7:50 AM · watermarked
  • Investor 07 viewed · view 312d ago · 9:25 PM
  • Uploaded by ComplianceMay 29 · Contract · 838 KB

Every view stamped with the viewer's identity

Per user

Investor 07 · last 2 weeks

  • Signed in to the portal4d ago · 12:46 AM
  • Verified as accredited6d ago · self-attestation
  • Viewed pitch material12d ago · logged & watermarked
  • Owner assigned — operator12d ago · 4:45 PM

Logins, views, downloads, changes — all of it

Per relationship — the whole life, one line

Investor 01

A defensible, time-stamped record of the entire relationship — nobody keeps it by hand.

The platform at a glance

Eight places, one source of truth

Every section reads from the same data. Here's what each one is for.

Dashboard

The morning glance — money, momentum, and what needs attention.

Contacts

Everyone the firm knows, from prospect to invested, in one list.

Accounts

Funded positions — who's in, in what, for how much.

Onboarding NEW

The intake → compliance → release flow. Long form for new investors, short worksheet for existing ones adding a position.

Payments

The monthly payout batches and what's been paid.

Records

Contracts and envelopes — the document side of every deal.

Activity

Every login and document view, the full audit trail, and the firm's heartbeat.

Settings

Users, products, and how the platform behaves.

Metrics that matter

The five numbers a partner actually checks

The dashboard tracks more — these are the ones that tell you if the firm is healthy.

Assets under management$31.2M
Investor retention98%
Lead conversion
72%
Top-5 concentration
38%
Reconciliation
94 / 95

What makes it theirs

Working underneath

Beyond the workflow, two capabilities run quietly across the whole platform — and the audit trail above watches everything they touch.

Ask AI

A bar at the top of the app answers questions about the whole book — typed or spoken. Say Brief me and it returns a live firm brief pulled straight from current data: AUM, fees collected against billed, unpaid invoices, accounts, contacts who've never logged in, and notes coming due.

brief me Ask

— brief me

Firm manages $31.24M AUM across 97 active accounts, with June billing nearly fully collected.

One invoice is still unpaid this month; 41 account contacts have never logged in to the portal.

Assets under management
$31.24M
June fees collected
$344,800 of $349,600
Unpaid invoices
1
Notes maturing · 90 days
None due

Document watermarking

Every page is stamped with the viewer's own identity — name, email, an exact timestamp, and Confidential — Do Not Distribute — tiled edge to edge. A screenshot or a forwarded PDF always points back to one person.

View only Download only Both

Each document is set to one of these modes — and every view and download is logged against the viewer's account.

Plain language

The platform's terms

Prospect
A contact who hasn't funded yet.
Investor
A contact with at least one funded account.
Account
A funded position in a product.
Product
A fund or offering an investor can put money into.
Batch
A monthly run that pays every investor who's due.
Accreditation
Proof an investor is eligible to invest.
Invite
The link that lets an investor into the portal.
Envelope
A contract sent for signature through DocuSign.

What surrounds it: the public storefront at example.com is where it starts — people request access by introduction, and everything after lives inside Capital Manager.